Telehealth Services for Students & Youth

Request for Proposal (RFP)

The deadline to apply for this opportunity closed on Friday, October 18, 2024 at 11:59pm.  

Banner announcing DEEL Telehealth for Students & Youth Request for Proposals (RFP) open through October 18, 2024

The Department of Education and Early Learning (DEEL) is seeking proposals from eligible telehealth service providers to support the mental well-being of Seattle’s diverse student population. Our goal is to identify services that are culturally specific and responsive and tailored to meet the unique needs of our community. The RFP will be open for submissions September 16 to October 18, 2024. 

Background 

DEEL is implementing student mental health services in response to CB 119950 that directed funding to DEEL to expand educational supports at Seattle Public Schools (SPS), prioritizing mental health services including, but not limited to, school-based mental health counselors and culturally specific and responsive programming from community-based organizations. Telehealth is part of a multi-faceted City-wide youth mental health investment strategy that delivers supports for youth across the mental health continuum, that reaches youth in ways that are culturally responsive, localized to their communities, evidence-based, and informed by youth and family needs. 

Telehealth services should be accessible, inclusive, and adaptable to the needs of all students, especially those who may face barriers to accessing mental health services. Services by the selected vendor(s) are expected to be launched for middle and high school Seattle Public School students, and Seattle youth up to age 24, in the first quarter of 2025 and within SY 2024-25. 

Who can apply:  

This is a closed RFP process open by invitation only to organizations identified as eligible and having met the minimum criteria articulated in the Request for Information (RFI) process. Previously published guidelines established that organizations interested in participating in future DEEL RFP processes related to student telehealth services MUST have completed that RFI process to be eligible.  
 
DEEL will consider awarding funds to multiple vendors via the RFP process, dependent upon the results of the community review, scoring, and deliberation period.    

Timeline*:   

Event 

Date/Time  

Request for Proposal (RFP) Opens -   

(Open by invitation only to those that applied to the previous Request for Information)  

Monday, September 16, 2024 
RFP Information Session Pre-recording Posted  Monday, September 23, 2024 
Technical Assistance/Information Session  

Wednesday, October 2, 2024 at 4:00pm  
Click here to Join the October 2 Teams meeting  
Meeting ID: 260 677 957 720  
Passcode: SQPVnT

Question and Answer Period   Monday, September 16 – Wednesday, October 16, 2024 
Last day to Submit Questions   Wednesday, October 16, 2024 
Application Deadline   Friday, October 18, 2024 by 11:59 pm 
Application Review, Scoring & Deliberation Period   Monday, October 21 – Friday, November 22, 2024 
Notification of Selected Applicants Wednesday, November 27, 2024 

*Dates and times are subject to change 

How to apply:   

Please submit your comprehensive proposal and telehealth service delivery plan via the Submittable platform. All applicants will need to sign up for a Submittable account here:  
Seattle DEEL Submission Manager (submittable.com)
 
Proposals must respond to the prompts and focus areas listed in the RFP Overview and include information on provider experience with examples of similar projects or partnerships, demonstrating your expertise in each focus area. 

Application Essentials   

Item

Description

Link

RFP Overview This will guide you through the application process.   Download as a PDF - AMENDED September 24, 2024
Online Application Link (Submittable) Link takes you to the online application portal, Submittable, to start your application.  Access Submittable Application Portal
Word template of the application form (Optional) Template for internal collaboration only; Final application submission must be via the Submittable portal; no other format will be accepted. Download Word template   
RFP Scoring Criteria Outlines focus areas according to which each proposal will be scored.  Download as a PDF 

Supporting Materials

Item

Description

Link

Pre-Recorded Information Session  Learn more about the application process (includes frequently asked questions on how to apply using Submittable).    View on YouTube
Information Session Slides 


Slides from the RFP Technical Assistance / Information Session.   Download as a PDF
Video "How to apply using Submittable" Instructions in video format: How to submit your online application form.   View the YouTube recording  
Frequently Asked Questions (FAQ)  Responses to questions submitted by email will be published here within three (3) business days of receipt. Please see instructions below.   Updated 10/15/2024

All materials and updates to the RFP are available on DEEL’s Funding Opportunities webpage. Please note: Changes to the funding process and timeline may occur. DEEL will not provide individual notice of changes, and applicants are responsible for regularly checking the webpage for any updates, clarifications, or amendments. DEEL will not provide individual notice of changes, and applicants are responsible for regularly checking the webpage for any updates, clarifications, or amendments.  

How to submit questions:  

For Questions related to the Telehealth Services for Students and Youth RFP:   

  • Submit questions about this RFP via email to DEELFunding@seattle.gov and include “Question: Telehealth Services for Students and Youth RFP” in the subject line. Responses will be published and linked in the table above. Please allow three (3) business days for answers to submitted questions. 

For Technical Questions related to using Submittable:   

Language Assistance  

Do you need an interpreter? Do you need documents translated? Language assistance is available. Contact DEELfunding@seattle.gov or (206) 386-1050.  

Hay asistencia disponible en varios idiomas.  
¿Necesita un intérprete para recibir ayuda en su idioma? ¿Necesita documentos traducidos? Hay asistencia disponible en varios idiomas: DEELfunding@seattle.gov o (206) 386-1050.  
   
የቋንቋ እርዳታ አለ።  
ለቋንቋ እርዳታ አስተርጓሚ ይፈልጋሉ? ሰነዶች እንዲተረጐሙ ይፈልጋሉ? የቋንቋ እርዳታ አለ። DEELfunding@seattle.gov or (206) 386-1050.  
   
提供语言协助。  
您需要口译员提供语言協助吗? 您需要文件的翻譯吗? 提供语言协助 : DEELfunding@seattle.gov or (206) 386-1050.  
   
Gargaarsi afaanii ni jira.  
Gargaarsa afaaniitiif nama afaan hiiku si barbaachisa? Sanadoota akka hiikkaman isin barbaachisa? DEELfunding@seattle.gov or (206) 386-1050.  
   
Kaalmada luqadda waa laga heli karaa.  
Ma u baahan tahay turjumaan caawimaad luqadeed? Ma u baahan tahay dukumeenti la turjumay? DEELfunding@seattle.gov or (206) 386-1050.    
 
Có sẵn hỗ trợ bằng ngôn ngữ.  
Quý vị có cần thông dịch viên để được hỗ trợ ngôn ngữ không? Quý vị có cần dịch tài liệu không? DEELfunding@seattle.gov or (206) 386-1050.  .   
 

Education and Early Learning

Dwane Chappelle, Director
Address: 700 5th Ave, Suite 1700, Seattle, WA, 98104
Mailing Address: PO Box 94665, Seattle, WA, 98124-6965
Phone: (206) 233-5118
Phone Alt: Childcare and Preschool: (206) 386-1050
Fax: (206) 386-1900
education@seattle.gov

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